Office Coffee Machines

Office Coffee Machines for UK Workplaces

Looking for the right coffee machine for your office? Explore reliable bean to cup coffee machines for workplaces, staff kitchens and customer areas.

Looking for broader commercial coffee machines options? View our commercial coffee machines.

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Find the Best Coffee Machine for Your Office

Give your staff, clients and visitors freshly prepared coffee at the touch of a button with a reliable office coffee machine from Caffia Coffee Group.

Our range includes compact coffee machines for small offices, high-capacity bean-to-cup coffee machines for busy workplaces and premium fresh-milk systems for boardrooms, reception areas and customer-facing spaces.

We supply professional office coffee machines from established manufacturers including Gaggia, JURA and Franke, with flexible purchase and leasing options available. Our team can also assist with machine selection, installation, coffee supplies, training and ongoing technical support.

Choose an Office Coffee Machine by Workplace Size

The right machine should match your number of employees, expected daily drinks, preferred coffee menu and available space.

Workplace Approximate demand Suitable machine
Small office or boardroom Up to 50 drinks per day Compact tank-filled bean-to-cup machine
Small to medium office Up to 80 drinks per day Compact fresh-milk coffee machine
Medium workplace Up to 150–200 drinks per day Plumbed bean-to-cup coffee machine
Large or busy office Up to 250–300 drinks per day High-capacity fresh-milk machine

These figures are a guide. Peak periods, visitor demand, drink sizes and menu complexity should also be considered.

Gaggia Office Coffee Machines

Jura Office Coffee Machines - Black Coffee

Jura Office Coffee Machines - Plumbed - Fresh Milk

Jura Office Coffee Machines - Hand-fill (water tank) - Fresh Milk

Franke Office Coffee Machines

Which Coffee Machine Is Right for Your Office?

The right coffee machine for an office depends on how many drinks you serve, when people use it and who takes care of daily cleaning. Start with your busiest coffee break, your preferred drinks and the space available in your staff kitchen or breakout area.

SMALL OFFICES & MEETING ROOMS

Compact and easy to position

A compact, tank-filled bean-to-cup machine can be a practical starting point where space is limited or a mains-water connection is unavailable.

Compare the size of the water tank, bean hopper and grounds container to understand how often someone will need to refill or empty the machine.

Consider: compact professional JURA models, with the final choice based on your drinks menu and daily demand.

SHARED STAFF KITCHENS

Fresh coffee throughout the day

For a shared office kitchen, look for simple drink selection and enough capacity to handle morning arrivals, lunch breaks and visitors.

If your team enjoys cappuccinos and lattes, include space for milk refrigeration and agree who will complete the required cleaning tasks.

Consider: JURA X10 or Franke A300 configurations, subject to your usage and installation requirements.

BUSY WORKPLACES & CLIENT AREAS

Capacity for peak periods

Larger workplaces need a machine that can manage queues as well as total daily demand. Mains-water operation and larger ingredient containers can reduce manual refilling.

Compare drink preparation times, milk capacity and cleaning routines before choosing your equipment.

Consider: higher-capacity Franke or Gaggia systems, matched to your busiest periods and preferred menu.

Compare Coffee Machines for Office Use

Use these questions to narrow down your options before comparing individual machines. The most suitable setup will depend on your workplace, rather than employee numbers alone.

Office coffee machine selection guide
Your requirement What to look for What to check before ordering
Mainly black coffee A professional bean-to-cup machine without an integrated milk system. Available drink sizes, water capacity and daily cleaning requirements.
Lattes and cappuccinos A suitable fresh-milk system and refrigerated milk storage. Fridge space, milk refilling and the required milk-cleaning routine.
No mains-water connection A tank-filled machine approved for your expected usage. Access for refilling and how often the tank will need topping up.
Busy morning coffee breaks Capacity and drink preparation speeds suited to peak demand. How many people need drinks within the same short period.
Regular and decaf coffee A supported decaf option, such as separately controlled grinders or a bypass chute. How the selected model handles different coffees and any cross-contact concerns.
Coffee and hot chocolate A model with a suitable chocolate ingredient system. The available menu, ingredient storage and additional cleaning tasks.

Machine features vary by model and configuration. Caffia can help confirm suitability, capacity and installation requirements before you order.

Get an Office Coffee Machine Quote

Buying or Leasing an Office Coffee Machine

Buying gives your business an upfront equipment cost, while leasing spreads payments over an agreed term. Compare the complete package so you understand both the machine price and the ongoing costs.

Understand your quotation

  • Machine model and included accessories.
  • Purchase price or lease payments and agreement length.
  • Whether prices include or exclude VAT.
  • Delivery, installation and staff handover.
  • Water filtration, milk refrigeration and site preparation.
  • Warranty, servicing and technical support arrangements.

Allow for ongoing running costs

  • Coffee beans and other drink ingredients.
  • Milk and refrigerated storage where required.
  • Cleaning products and water-filter replacements.
  • Scheduled servicing and maintenance.
  • Staff time for cleaning, refilling and emptying containers.
  • Electricity and water use.

Ask us for a quotation matched to your workplace, with a clear explanation of what is included and any additional requirements.

Planning Your Office Coffee Machine Installation

Check your space and utilities

Measure the available counter space, including room for a milk fridge where needed. Allow access for filling bean hoppers, removing containers and completing cleaning tasks.

Confirm the selected machine’s electrical, water and drainage requirements before installation. A tank-filled model can offer flexibility, while a plumbed system may be more convenient for frequent use.

Agree the daily routine

Choose someone to oversee cleaning, ingredient stock and refilling. Automatic cleaning programmes can assist, but the manufacturer’s required tasks must still be completed.

Caffia can discuss installation, commissioning and staff handover as part of your agreed package, helping your team understand how to operate and care for the equipment.

Find Your Office Coffee Machine with Caffia

Tell us about your workplace and we’ll help you compare suitable coffee machines to buy or lease. You can also discuss a demonstration at our London or Falkirk showroom.

  1. Your usage: people in the office, expected daily drinks and busiest periods.
  2. Your menu: black coffee, milk drinks, decaf, hot chocolate or hot water.
  3. Your space: counter dimensions and available utilities.
  4. Your budget: purchase or leasing preference and support requirements.
Request Your Office Coffee Machine Quote Call 01324 617618

How to Choose the Right Office Coffee Machine

The best office coffee machine is one that can comfortably manage your busiest periods without requiring constant refilling, cleaning or attention.

Before choosing a machine, consider:

  • The number of employees using the machine
  • Expected cups of coffee per day
  • Peak demand during mornings, lunches and meetings
  • Fresh milk or powdered milk preparation
  • Black coffee, milk drinks, decaf and hot chocolate options
  • Tank-filled or mains-water operation
  • Available counter space and utilities
  • Daily cleaning and maintenance requirements
  • Whether you want to buy or lease the machine

Compact Office Coffee Machines

Compact JURA machines are a practical choice for smaller offices, boardrooms, meeting rooms and studios. Tank-filled models do not normally require a permanent mains-water connection, providing greater flexibility when positioning the machine.

Medium and High-Capacity Office Coffee Machines

Busy workplaces may benefit from a plumbed Gaggia, JURA or Franke coffee machine with larger bean hoppers, higher daily capacity and more automated cleaning features.

Selected machines include two grinders or separate bean hoppers, allowing businesses to offer regular and decaffeinated coffee from the same machine.

Buy or Lease an Office Coffee Machine

Caffia offers flexible options for businesses looking to buy or lease an office coffee machine. Leasing can spread the cost over an agreed period, while purchasing outright may suit organisations with an available equipment budget.

The final cost will depend on the machine’s capacity, milk system, number of grinders, plumbing requirements and level of automation. Complete the enquiry form below and our team can recommend a suitable machine and provide a tailored quotation.

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    Clerkenwell

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    Why Choose an Office Coffee Machine?

    Designed for Better Workplace Coffee

    Better for Staff

    Quality coffee helps create a more enjoyable workplace and gives staff easy access to fresh drinks throughout the day.

    Ideal for Visitors

    Offer clients, guests and meeting attendees a more professional coffee experience with a reliable office machine.

    Simple to Use

    Bean to cup office coffee machines are easy to operate, making them a practical option for shared staff kitchens and breakout spaces.

    Options for Every Office

    From compact workplace coffee machines to higher-capacity systems, there are options to suit different team sizes and daily drink volumes.

    Types of Coffee Machines for Offices

    Bean-to-Cup Office Coffee Machines

    Bean-to-cup coffee machines grind whole coffee beans and prepare each drink automatically. They are popular in offices because employees can select a drink from the display without needing barista training.

    Depending on the model, an office bean-to-cup machine can prepare espresso, americano, cappuccino, latte, flat white, hot chocolate, hot milk and hot water for tea.

    Fresh-Milk Office Coffee Machines

    Fresh-milk machines automatically prepare milk for cappuccino, latte and flat white. They are a strong choice for businesses that want to provide a premium, café-style coffee experience for staff, clients and visitors.

    Depending on the model, fresh milk can be stored in a countertop or under-counter fridge. Selected machines also include automatic milk-cleaning programmes to simplify daily maintenance.

    Black-Coffee Machines

    For workplaces that mainly serve espresso, americano and longer black coffee, a machine without an integrated milk system may be the most practical option.

    These machines generally require less daily milk-system maintenance and can work particularly well in smaller offices, boardrooms, meeting rooms and professional practices.

    Plumbed and Hand-Fill Coffee Machines

    A hand-fill office coffee machine uses a removable water tank and can be installed without a permanent mains-water connection. This makes it suitable for smaller offices or rooms where plumbing is unavailable.

    A plumbed office coffee machine connects directly to the mains water supply. It reduces manual refilling and is generally more suitable for busy workplaces with higher daily demand.

    What Drinks Can an Office Coffee Machine Make?

    The available drinks will depend on the selected machine and milk system. Options can include:

    • Espresso and double espresso
    • Americano and long coffee
    • Cappuccino
    • Latte
    • Flat white
    • Latte macchiato
    • Hot milk
    • Hot chocolate
    • Decaffeinated coffee
    • Hot water for tea

    Coffee Beans and Consumables for Your Office

    The coffee beans used in your machine are just as important as the equipment. Caffia supplies espresso beans, certified coffees and decaffeinated options suitable for professional workplace coffee machines.

    We can also supply hot chocolate, tea, syrups, cups, cleaning products and other machine consumables.

    Explore Caffia coffee and consumables →

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    Water Taps & Chillers

    Complete your office drinks offering with filtered water taps and chilled water systems.

    View water systems →

    Office Coffee Machines: Frequently Asked Questions

    What is the best coffee machine for an office?

    The best office coffee machine depends on the number of employees, expected daily usage, preferred drinks and available space. A compact JURA machine may suit a smaller office, while a higher-capacity Gaggia or Franke machine may be more appropriate for a large or busy workplace.

    How much does an office coffee machine cost?

    The cost depends on the machine’s capacity, milk system, number of grinders, plumbing requirements and level of automation. Caffia offers purchase and leasing options, with quotations tailored to individual workplace requirements.

    Can I lease an office coffee machine?

    Yes. Flexible leasing options are available on selected office coffee machines. Leasing allows businesses to spread the cost of professional coffee equipment over an agreed term.

    How many cups can an office coffee machine make each day?

    Compact professional machines may be suitable for around 50 drinks per day, while high-capacity office coffee machines can prepare approximately 200 to 300 drinks per day. The correct capacity depends on peak demand as well as total daily consumption.

    Do office coffee machines need plumbing?

    Not always. Smaller coffee machines may use a removable water tank, while higher-capacity machines are often connected directly to the mains water supply. A plumbed coffee machine reduces the need for manual refilling in a busy office.

    What is the difference between fresh milk and powdered milk?

    Fresh-milk machines prepare dairy milk from a refrigerated container, creating café-style cappuccinos, lattes and flat whites. Powdered-milk machines use a soluble milk ingredient and can be easier to stock and manage in busy self-service environments.

    Are office coffee machines easy to use?

    Most automatic bean-to-cup coffee machines are designed for self-service. Users select their preferred drink from a touchscreen or display, and the machine grinds, brews and dispenses it automatically.

    Are office coffee machines easy to clean?

    Cleaning requirements vary by model. Machines without fresh milk generally require less daily attention, while selected premium fresh-milk machines include automatic cleaning programmes. The manufacturer’s specified cleaning tasks must still be completed.

    Can an office coffee machine provide decaf?

    Yes. Machines with two bean hoppers can keep regular and decaffeinated coffee separate. Some models also include a separate bypass chute for a measured portion of pre-ground decaf coffee.

    Can office coffee machines make tea and hot chocolate?

    Many office machines dispense hot water for tea. Models with a chocolate canister can also prepare hot chocolate and chocolate-based coffee drinks. The available menu varies between machines.

    Do you install office coffee machines?

    Yes. Caffia can provide installation, commissioning and staff handover for office coffee machines, subject to the agreed package and completion of the required site preparation.

    Can Caffia support businesses with multiple offices?

    Yes. We can help organisations select consistent coffee equipment, ingredients and supplies for multiple workplace locations. Each site can be assessed according to its team size, available space and expected usage.

    How long does a commercial office coffee machine last?

    The working life of a machine depends on its build quality, usage, cleaning, servicing and whether it has been correctly matched to the workplace’s demand. Regular maintenance and daily cleaning help protect performance and reliability.

    Speak to Caffia About Your Office Coffee Machine

    Whether you need a compact coffee machine for a small office or a high-capacity bean-to-cup system for a large workplace, our team can help you compare the available options.

    Tell us how many people use your office, how many drinks you expect each day and which drinks you want to offer. We can recommend an office coffee machine suited to your space, requirements and budget.

    Request an office coffee machine quote →

    Need Help Choosing?

    Find the Right Office Coffee Machine for Your Workplace

    Whether you need a compact coffee machine for a small office or a higher-capacity bean to cup system for a busy workplace, our team can help you choose the right solution.

    Speak to Caffia View All Coffee Machines

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