OFFICE COFFEE GUIDE • 2026 How to Choose the Right Office Coffee Machine (UK Guide) Choosing the right office coffee machine isn’t just about budget — it’s about team size, drink preferences, maintenance expectations and the kind of experience you want to create in your workplace. Request a call back View office coffee machines UK Overview If you’re searching for the best coffee machine for your office, you’re likely balancing convenience, quality and reliability. From compact machines for small teams to high-capacity bean-to-cup systems for corporate headquarters, the right solution depends on how your workplace operates. At Caffia, we help UK businesses select commercial office coffee machines that match their daily demand, milk preferences and servicing needs — ensuring consistent results without adding unnecessary complexity. Start here: Office Coffee Machines UK 01 Start With Team Size The number of people using the machine each day determines the capacity and type you’ll need. 5–20 staff — compact bean-to-cup or pod machines for speed and simplicity. 20–100 staff — fresh-milk bean-to-cup machines with larger hoppers and auto cleaning cycles. 100+ staff — high-capacity commercial systems designed for heavy daily usage and peak times. If you want help matching the right output level to your team size, we’ll recommend the best-fit options for your office layout and daily demand. 02 Decide Your Drinks Menu (and Milk Type) Do your team prefer espresso and americano, or cappuccino and latte? If milk-based drinks matter, choose a machine with a fresh milk system and automated cleaning prompts to keep hygiene simple. Many modern commercial office coffee machines also support dairy alternatives, which is ideal for mixed workplaces. 03 Estimate Daily Coffee Volume A practical starting point: 2–3 drinks per person per day. This helps you avoid under-specifying a machine that struggles at peak times. Under 40 drinks/day — compact office coffee machines or pod setups. 40–150 drinks/day — mid-range fresh milk bean-to-cup machines. 150+ drinks/day — high-capacity systems built for continuous use. 04 Maintenance: How Hands-Off Do You Want It? The best office coffee machine is the one your team will actually use — without creating extra daily jobs. Look for automated rinse cycles, guided cleaning prompts and easy access to waste and drip trays. If you want a truly low-effort coffee point, we’ll recommend models designed for offices where consistency matters and staff time is limited. 05 Lease or Buy? Some offices prefer outright purchase, while others lease to spread cost and plan budgets more easily. The right approach depends on cash flow, how quickly you want to upgrade and what level of support you want included. Read next: Office coffee machine lease vs buy (2026 guide) Trusted by Review Leaders & Recognised Brands Caffia supports offices with commercial coffee machines, installation and ongoing support — including workplace environments for recognised brands and review leaders such as Trustpilot, Which? and Tripadvisor. Trustpilot Office coffee machine installation & support Read case study → Which? London workplace coffee experience upgrade Read case study → Tripadvisor Office coffee machine fit-out & ongoing support Read case study → Request a call back View office coffee machines UK Related: Showroom locations • Water taps & chillers • Office coffee machines category