Office Coffee Machines

The cost of a commercial coffee machine depends on the type of machine and how it is financed.

• Bean-to-cup machines typically start from £10.60 per week on lease/hire or around £1,995 to purchase, with higher-capacity machines reaching up to £95.51 per week for lease/hire or £22,922.40 for machine-only purchase.
• Traditional barista machines usually start from £19.10 per week or £2,979.60, with higher-end models reaching £95.51 per week or £22,922.40.

All machines come with a manufacturer’s warranty and after-sales support, and you can choose to add a service and maintenance package for additional peace of mind.

A commercial coffee machine is a coffee machine designed for workplaces and customer-facing environments such as offices, hospitality venues, car garages, garden centres, cafés, hotels, and more.

Commercial coffee machines come with a commercial coffee machine warranty which is different to a domestic coffee machine warranty, with the main difference being a domestic coffee machine warranty will normally require you to return the coffee machine to the manufacturer for repair as opposed to being repaired on your premises by a qualified technician if you have a commercial warranty.

These machines are built for high-volume use, typically from around 40 cups per day up to 100+ cups per day and are designed to deliver drinks quickly and consistently. Depending on the machine, they can produce cappuccinos, lattes, flat whites, chai lattes, and hot chocolates, often with barista-style foamed and textured milk.

The term commercial coffee machine covers several different machine types, including:

• Bean-to-cup machines – Fully automatic machines where you press a button and the machine grinds the beans, extracts the coffee, and foams the milk to deliver a barista-quality drink with minimal effort.
• Filter coffee machines – A lower-cost option that produces black coffee using pre-ground coffee. Milk is added separately. These machines are still commonly used in hotel breakfast coffee, meeting rooms and conference areas, as they can serve large groups and keep coffee warm.
• Bulk brew machines – Designed for very high-volume service, these machines brew large quantities of coffee in advance and store it ready to serve. They are often used at coffee vans, football matches, events, and busy public venues where speed is essential.
• Traditional barista machines – Most commonly used in cafés and coffee shops where quality is key. With these machines, beans are ground separately, recipes can be adjusted, milk is steamed manually, and latte art can be created. These machines require a trained barista to operate.

Not all commercial coffee machines need plumbing, but it depends on the machine type.

• Traditional barista machines must be plumbed in, and installation is included so all plumbing and setup is handled for you.
• Bean-to-cup machines are available as either plumbed-in or hand-fill models. Hand-fill machines allow you to add water manually, making them ideal where plumbing is not available.
• Filter and bulk brew machines are usually hand-fill, meaning they do not require plumbing and can be set up almost anywhere.

Power usage varies depending on the size and type of commercial coffee machine. On our website, you can filter machines by power requirements and select plumbed or non-plumbed options to find a machine suitable for your electrical setup.

For Offices

For offices, we usually recommend a bean-to-cup coffee machine. These machines typically start from around 40 cups per day and can scale to 300 cups per day, depending on staff numbers.

When choosing the right office machine, we look at:

• Number of staff and cups per day
• Budget
• Whether you prefer fresh milk or powdered milk
• If you require hot chocolate
• Whether you need non-dairy milk options

For Cafés and Coffee Shops

Most cafés and coffee shops choose a traditional barista coffee machine, as it allows for better coffee quality, latte art, and full control over the recipe.

You can use multiple grinders to offer:

• House coffee
• Guest or rotating coffees
• Decaf options

These machines require a trained barista. While brands like La Marzocco are popular, our chosen brand is Crem, as their machines are structurally well-built, long-lasting, visually appealing, and offer excellent value without inflated branding costs.

For Hotels

Hotels often need a tailored solution depending on the area of use.

Key considerations include:

• Breakfast service vs bar service vs waiting areas
• Staffing levels and training
• Staff turnover rates
• Whether contactless payment is required
• Separate machines for alternative milks

For example:

• A traditional barista machine is ideal for breakfast bars or staffed hotel bars
• A bean-to-cup machine with contactless payment works well in waiting areas or self-service zones

For High-Volume Sites

For high-volume environments, we usually recommend:

• A high-output bean-to-cup machine
• A bulk brew machine
• Or a combination of both

In some cases, multiple smaller machines work better than one large unit. Many modern commercial machines can dispense a drink in just a few seconds, helping to keep queues moving even during peak times.

Caffia’s commercial bean-to-cup coffee machines are built specifically for consistent daily business use and are significantly more durable than domestic coffee machines.

For example:

• Jura GIGA X8 and X3 machines are designed for high daily output environments and include automatic rinse and guided cleaning programmes that simplify routine maintenance.
• Gaggia La Brillante features automated cleaning cycles and a robust brewing unit engineered for long-term reliability in office environments.
• Franke A600 and A800 models are constructed with heavy-duty grinders, reinforced internal components and advanced milk cleaning systems, making them ideal for high-volume hospitality settings.

In terms of maintenance:

• Many models include automatic milk system cleaning at the touch of a button.
• Built-in alerts notify users when descaling, cleaning or filter replacement is required.
• Daily upkeep typically involves refilling beans, emptying the grounds container and running guided cleaning cycles.

In terms of durability:

• Machines are rated for specific daily volumes (from under 100 cups to 300+ cups per day).
• Commercial-grade grinders and brewing units are built for continuous operation.
• With proper water filtration and scheduled servicing, these machines are designed to provide many years of reliable performance.

In summary: Caffia’s commercial bean-to-cup machines combine automated maintenance features with heavy-duty construction, delivering long-term durability even in busy workplaces.

Yes. Caffia offers a range of commercial bean-to-cup machines suitable for small businesses and offices that want professional coffee without a large upfront investment.

For example:

• Entry-level Jura and Gaggia models are well suited to offices producing up to 50–100 cups per day.
• Compact fresh-milk machines provide premium drinks without requiring the footprint of larger hospitality models.
• Flexible leasing packages allow businesses to spread costs weekly rather than purchasing outright.

Even more affordable commercial models still include:

• Automatic grinding and brewing
• One-touch drink selection
• Adjustable strength and volume settings
• Built-in cleaning programmes

This ensures small businesses can serve high-quality espresso, cappuccino and latte drinks without needing barista training or complex equipment.

In summary: Affordable commercial bean-to-cup machines are readily available through Caffia, particularly when matched correctly to your daily usage and supported by flexible leasing options.

The commercial bean-to-cup machines available from Caffia incorporate modern innovations designed to improve consistency, hygiene and user experience.

Examples include:

Automatic Cleaning Technology

Machines such as the Gaggia La Brillante and Jura GIGA series feature automatic cleaning and milk rinse cycles to simplify hygiene management and reduce manual effort.

Intelligent User Interfaces

Touchscreen models such as the Franke A600 allow drink customisation, strength adjustment and easy menu navigation, improving ease of use in shared environments.

High-Capacity Brewing Systems

Machines designed for 200–300+ cups per day include reinforced brewing units and advanced heating systems for faster output during peak periods.

Flexible Installation Options

Caffia offers both plumbed-in machines for high-demand environments and non-plumbed reservoir models for simpler office installations.

Energy Efficiency

Modern commercial machines incorporate eco modes and programmable standby settings to reduce energy consumption during quieter periods.

In summary: Today’s commercial bean-to-cup machines focus on automation, smart diagnostics and consistent drink quality, reducing staff involvement while improving reliability and efficiency.

When selecting a commercial bean-to-cup machine from Caffia’s range, consider the following key features:

1. Daily Cup Volume

Match the machine to your expected demand:

• Small office: up to 100 cups per day
• Mid-size office: 100–200 cups per day
• Hospitality or large corporate setting: 200+ cups per day

2. Milk System

Fresh milk systems (such as those found on Jura and Franke models) provide barista-style drinks. Powdered milk systems may require less frequent cleaning.

3. Cleaning Automation

Look for automatic cleaning programmes and milk rinse systems to minimise daily maintenance effort.

4. Installation Requirements

Choose between plumbed-in machines for continuous water supply or reservoir models where plumbing is not available.

5. Ease of Use

Touchscreen or one-touch controls make machines simple for staff or visitors to operate consistently.

6. Budget and Leasing Options

Consider purchase versus leasing, warranty coverage and servicing support to manage total cost of ownership.

In summary: The right commercial bean-to-cup machine depends on your daily volume, drink variety, space and budget — and Caffia’s range allows you to scale from compact office solutions to high-volume commercial environments.